Good day, Resident
Here's what's happening at Bay Hill Estates.
Lot Number
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Member Since
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Account Status
Active
Documents
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Available for download
Community Announcements
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Upcoming Events
Important Dates
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Quick Actions
Amenity Hours
Golf Course
Dawn to Dusk · Members only
Tennis Courts
6 AM – 10 PM · Reserve at office
Events & Important Dates
Community events, deadlines, and scheduled activities for 2026.
Key Dates & Deadlines
Important HOA deadlines, closures, and community milestones.
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Community Documents
Download POA documents, meeting minutes, newsletters, forms, and more.
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ARC Application
Architectural Review Committee — request approval for exterior modifications.
The Architectural Review Committee (ARC) must approve all exterior modifications before work begins — including painting, fencing, landscaping, driveways, screen enclosures, solar panels, and more. Approval typically takes 30 days. Work may not begin until written approval is received.
1
Submit Form
Complete this form with full project details and specifications.
2
ARC Review
The committee reviews your application within 30 days.
3
Written Decision
You'll receive written approval, denial, or a request for more info.
4
Begin Work
Work may only begin after written approval has been received.
Submit ARC Application
My Applications
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RFID Vehicle Tag
Request a new RFID sticker for gate access at Bay Hill Estates.
Temporary Update: RFID Tag Purchases
As part of an internal update, we are currently in the process of transitioning the POA’s operational bank account. During this transition, online purchasing of RFID vehicle tags has been temporarily disabled.
We understand this may cause some inconvenience and appreciate your patience as we work to improve and streamline our financial systems. Electronic purchases will be restored as soon as the transition is complete.
How to Obtain a New RFID Tag
1
Visit the Guardhouse
Stop by the community guardhouse to pick up the RFID tag application form.
2
Submit Your Application
Complete the form and return it to the guardhouse along with payment by check. At this time, we are unable to accept credit card or electronic payments.
ISN Resident / Gate Access
Manage your gate access credentials, guests, and visitor logs through the ISN security portal.
General Instructions
To begin, homeowners or lessees need to obtain login credentials for the ISN application.
Contact Bay Hill Estates Security at security@bhepoa.org to request your login information. Once received, return to this page.
For optimal performance, use the latest versions of Chrome, Firefox, Edge, or Safari.
Once You Have Your Login Credentials
Navigate to the login page and enter your credentials.
Upon successful login you will be directed to the HOME screen.
It is advisable to change your password initially.
Navigate to the MY PROFILE tab → Credentials section → enter and confirm your new password. Optionally set a recovery question and telephone PIN. Save your changes.
Proceed to the Personal Info tab to review and update your details.
Website Features
Easy-to-use interface that saves time and frees up office staff
Review and edit your resident information
Add and delete permanent and temporary guests
View and sort visitor logs by gate, door, and time
Send invitations with directions and a barcode for fast gate processing (intelli-pass)
Send invites by email or text with embedded QR codes
Mobile App Features
Review and update your personal information and guest list
Review recent gate activity
Set notifications to receive a text or email when your visitor is logged at the gate or kiosk
Send guests or vendors an invitation for the gate or kiosks
Text-a-Guest — quickly add a guest to the list until midnight
Contact & Community Info
Reach the POA office, security, and key community contacts.
Community Address
Utilities & Emergency
FPL (Electric)
1-800-226-3545
Seacoast Water
(772) 287-1462
Waste Management
1-800-796-9696
Non-Emergency Police
(561) 848-6201
My Profile
Update your contact information and address on file with the POA.
Contact Information
Security
Manage your password and account access.
Change Password
Sign Out
Sign out of your resident account on this device.
Admin Panel
Manage members, events, documents, announcements, and community content.
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Active Members
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Pending Approval
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Documents
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Upcoming Events
Pending Registrations
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Quick Admin Actions
| Name | Lot | Community | Role | Status | Joined | Actions | |
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Manage the community event schedule. Changes save automatically to the database.
Manage HOA deadlines, closures, and community milestones. Changes save automatically.
Add Key Date
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New Event
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Select text, then click a button to wrap it — or use the Link button to insert a hyperlink.
Upload New Document
Drag & drop a file here, or browse
PDF, Word, Excel, PowerPoint, Images · Max 50 MB
All Documents
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Edit the announcements shown on every resident's dashboard. Changes appear immediately.
Review submitted ARC applications, update status, and message applicants.
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Edit Member